Privacy Policy
Last Updated: January 2026
Guelph Field Naturalists ("we," "us," "our," or "Company") operates the guelphfieldnaturalists.org website. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, particularly in connection with our betting and gambling affiliate services.
Please read this Privacy Policy carefully. If you do not agree with our policies and practices, please do not use our site. By accessing and using guelphfieldnaturalists.org, you acknowledge that you have read, understood, and agree to be bound by all the provisions of this Privacy Policy.
Information We Collect
We collect information in the following ways:
- Personal Information: When you register, contact us, or subscribe to our services, we collect your name, email address, phone number, and postal code.
- Technical Information: We automatically collect your IP address, device type, operating system, browser type, and referring URLs.
- Cookies: We use cookies and similar tracking technologies to enhance your experience. See our Cookie Policy section below.
- Usage Data: We collect information about your interactions with our website, including pages visited, time spent, clicks, and affiliate links followed.
- Location Data: We may collect general location information based on IP address to ensure compliance with Canadian and provincial gambling regulations.
How We Use Information
We use the information we collect for the following purposes:
- Analytics: To analyze website traffic, user behavior, and engagement patterns to understand how visitors use our site.
- Affiliate Tracking: To track affiliate commissions, referrals, and conversions from casino and gambling partners.
- Site Improvement: To enhance website functionality, content, and user experience.
- Communications: To send you newsletters, promotional materials, and updates about betting opportunities (with your consent).
- Compliance: To comply with Canadian federal and provincial gambling laws and age verification requirements.
- Fraud Prevention: To detect and prevent fraudulent activities and unauthorized access.
Cookie Policy
Our website uses cookies to improve your experience. Cookies are small files stored on your device that help us remember your preferences and track your activity.
Types of Cookies We Use:
- Essential Cookies: Required for basic website functionality and security.
- Analytics Cookies: Track site performance and user behavior through Google Analytics and similar services.
- Affiliate Tracking Cookies: Monitor referrals and conversions for our casino and gambling partners.
- Preference Cookies: Remember your settings and customization choices.
- Advertising Cookies: Used by third parties to display targeted advertisements.
Opt-Out Options: You can control cookies through your browser settings and opt out of tracking by:
- Using your browser's cookie management tools to disable or delete cookies.
- Opting out of Google Analytics by installing the Google Analytics Opt-out Browser Add-on.
- Adjusting your advertising preferences through industry opt-out platforms.
Please note that disabling cookies may affect website functionality and your experience.
Third-Party Links
Our website contains links to third-party casino, sportsbook, and gambling affiliate websites. We are not responsible for the privacy practices, terms of service, or content of external sites. We strongly encourage you to review the privacy policies of any third-party website before providing personal information or engaging in gambling activities.
Disclaimer: Third-party partners operate independently and maintain their own privacy policies. We do not control how they collect, use, or protect your data. Any transactions or interactions with affiliate casinos and betting platforms are subject to their terms and privacy policies.
Your Rights
As a Canadian resident, you have the following privacy rights:
- Right to Access: You may request access to the personal information we hold about you.
- Right to Correction: You may request correction of inaccurate or incomplete personal information.
- Right to Deletion: You may request deletion of your personal information, subject to legal retention obligations.
- Right to Opt-Out: You may opt out of marketing communications and affiliate tracking.
- Right to Withdraw Consent: You may withdraw consent for data collection and processing at any time.
- Right to Complaint: You have the right to lodge a complaint with the Office of the Privacy Commissioner of Canada if you believe we have violated your privacy rights.
To exercise any of these rights, please contact us using the information provided in the Contact Us section below.
Data Retention
We retain personal information for as long as necessary to provide our services, comply with legal obligations, and maintain accurate affiliate records. Specifically:
- Account Information: Retained as long as your account is active and for 3 years after account closure.
- Affiliate Tracking Data: Retained for 7 years to comply with Canadian tax and gambling regulations.
- Analytics Data: Retained for 26 months in aggregated form.
- Marketing Data: Retained until you opt out or request deletion.
- Legal Holds: Information may be retained longer if required by law or legal proceedings.
You may request deletion of your data at any time, subject to our legal and regulatory retention requirements.
Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:
Email: privacy@guelphfieldnaturalists.org
Website: guelphfieldnaturalists.org
We will respond to your inquiries within 30 days. If you are unsatisfied with our response, you may file a complaint with the Office of the Privacy Commissioner of Canada.